How to download all my files from slack

Slack is the tool of choice for many enterprises and companies that collaborate over distance. What usually happens within a Slack group is a lot of files are shared with little version control and a lot of mess to clean up once the project is complete.

Slack keeps everything. As long as the workspace is kept alive, all of the files, channels, chats and everything you shared will be kept.

Far better to perform a little housekeeping to keep things tidy. If you are a workspace owner or an admin, it only takes a few clicks to use the Standard Export or Corporate Export method to save content from a Slack channel. If you are the workspace owner or admin, you can export content from all public channels of a workspace through the Standard Export. Click on the workspace name at the top left corner of the screen, then select "Administration" from the menu, followed by "Workspace settings.

Click "Start Export" and then wait for Slack to send an email to the linked account. Within the email you get, click the "Ready for download" link to get a zip file of all content from the channel. If you are on the Plus plan, workspace owners can export content from public and private channels as well as direct messages through Corporate Export.

Click on the workspace name at the top left of the screen and select "Administration" from the menu, then hit "Workspace settings.

Click "Schedule Exports" and choose your preferred frequency, then you can sit back and wait for Slack to automatically email you exported data complete with private conversations and direct messages.

For you. All you have to do is scroll down and click on the Delete trash can icon. That's it. You are all sorted now! Going forward, you might want to check the space usage. To do so, click on Workspace just above your name and select Analytics.

That will open a new tab in your browser and show you the number of messages sent as well as the status of the file storage. However, this is the overall count of your workspace. So, this was how we can delete unnecessary files from your Slack and reclaim some storage space. Although I really wish Slack provided a more natural option to select and delete all unwanted files at once. Also, I wouldn't have minded the existence of an option to remove files from the private channels.

Hopefully, we will see some upgrades soon. What additional options do you wish to see in Slack in the future? More importantly, do you have a super handy tip to share? We'll be happy to hear them in the comments section below.

Annoyed by Slack showing you as inactive even when you are working? Here's a nifty workaround to keep slack availability as always active. Deleting channels can help to keep your sidebar on Slack streamlined. You can assign a star to priority channels you want to stay on top of by adding it to your Starred list.

Anything pressing in your organization that needs extra attention or is time sensitive can be starred. Starring items only marks them on your account, to remind team members to check in frequently on progress and prioritize specific tasks you can pin an item to a channel for easy reference. To do this hover your cursor over a message or file and click Show message actions. Selecting Pin to channel or to this conversation. Finally confirming yes pin this message or file.

Upon pinning an important item, a notification appears in the channel or message alerting others. Anyone on the team can access the pinned item in the details pane by clicking on the thumbtack pin icon. Star important messages that require your response, time sensitive tasks you need to attend to and anything else you want to focus on. All the items you star, Slack organizes into a neat little list ordered chronologically that you can then view and efficiently knock off to-dos on. Access your star list in the flexpane the little icon that looks like a bulleted list under Starred Items.

While public channels and direct messaging are typically where your team will shine, there is the option to create private channels within Slack as well. For items of a limited, confidential or sensitive nature, private channels can provide the best security while still easily organizing communications between selected approved members. You can alert anyone within the team specifically by using a mention to get their attention within one of your channels.

That team member will be notified with a red badge on their channel. In the spirit of workplace efficiency, Slack etiquette recommends using the mention feature sparingly, reserving it only for those communications that truly need immediate attention.

To stay up to date on your own mentions that team members want your eyes and input on click the Activity icon found in the top-right hand corner.

To view only your own, uncheck the option that says Include channel mentions. To quickly catchup on your most recent mentions or highlight words more about those later select Recent Mentions in the Flexpane menu the icon that looks like a tiny bulleted list and select any of them to immediately jump to the point in conversations they were mentioned.

Make an announcement. Aside from the channel option, you can use the mention of everyone to well, as the namesake sounds notify absolutely everyone on your team-wide channel whether they are active online or away. Before confirmation Slack always double checks you want to do this for teams containing 5 or more members and lets you know how many members are in different time zones. An alternative to this is using the mention here to alert only active users currently in the channel.

To restrict the settings and permissions on mentions as an admin and turn the warning messages off click and expand your Permission s tab. The Team Menu found in the upper left corner located beside your name in Slack allows you to customize your Slack experience. From here you can tailor your preferences and configure notifications so you never miss out. Within the desktop app, you can enable Slack notifications, from the Preferences tab under well you guessed it — notifications.

Such as only when your name is mentioned or when you receive a direct message. Another great way to tailor your Slack team experience is to create your own welcome messages that load every time your team logs on. Add inside jokes, motivational quotes, focus points etc. You can also customize Slackbot responses all from the customize page. To efficiently stay on top of important topics you can assign highlight words.

When any of these words come up in a conversation you receive a notification. To create highlight words go into your Team Menu , click Preferences , select the Notifications tab and begin entering phrases and words in the text box.

These words will now appear highlighted for quick scanning of all communications. Highlight words are a great time saver. You know that feeling when you could swear you just heard your name mentioned? Never second guess your spidey senses again by selecting your name or any nickname as a highlight word and receive a notification anytime there is a mention. Keep up to date on projects, certain team members, customers — the possibilities are endless and help you better purpose your time elsewhere instead of scrolling endlessly through conversations looking for relevant information.

Avoiding distractions is the biggest challenge of working remotely. You know the less than vital thread of team members discussing coffee runs or the lottery pool? Much like blocking on social media you can always unmute a channel quickly anytime or choose to mute it again. From there click Mute channel and enjoy the uninterrupted silence. A muted channel appears in gray at the bottom of your left-hand list of channels.

No longer lose sleep over what type of sandwiches Phyllis is bringing to the potluck. To take back the mute at any time, just repeat the above steps, clicking on the muted channel icon looks like a tiny bell with a line through it beside its name. Select the Do Not Disturb mode to snooze and silence all Slack notifications on every device for however long you like.

Unplugging is possible and the world carries on with teammates effectively communicating and Slack saving excellent records of all the important stuff to catch up on later.